Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants. IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for MigrationInternal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), UN Volunteers with at least twelve (12) months of continuous service in IOM, and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.Organizational Context and ScopeUnder the direct supervision of the National Resources Management Officer (NRMO), and in close coordination with relevant colleagues within the Resources Management Unit (RMU) and other units of IOM Hungary, the incumbent will provide junior-level administrative and clerical support, primarily in procurement, as well as in office administration, document management and basic IT support.
- Assist with routine procurement activities in accordance with IOM rules, procedures and established workflows.Provide clerical and administrative support for the preparation and processing of procurement documentation, including purchase requisitions, requests for quotations, purchase orders and other supporting documents, as applicable.Assist in maintaining vendor information and documentation and support vendor registration processes, as required.Support the maintenance and regular updating of procurement records, trackers and electronic filing systems.Support the preparation and organization of documentation required for procurement reviews, audits and other compliance checks.Provide general clerical and administrative support to the RMU in connection with the day-to-day operations of the Mission, including routine correspondence, document preparation, data entry, scanning, copying and filing.Support the maintenance of office-related records, inventories and administrative trackers, and assist with routine arrangements related to office supplies, equipment and service providers.Provide basic first-line administrative support for routine IT equipment and user requests, and refer technical issues requiring specialised intervention to the appropriate IT support channel.Provide basic assistance with commonly used office applications, printers and meeting-room equipment.Assist with maintaining records and inventories of IT equipment and accessories, including the preparation, issuance, allocation, return and collection of equipment for staff members, newcomers and separating personnel.Assist with the organisation and filing of IT-related documentation, forms, inventories and handover records.Perform such other related duties as may be assigned.
- Bachelor’s degree in Business Administration, Economics, Finance, Supply Chain Management, Information Technology or a related field from an accredited academic institution.
- No previous work experience is required.
- Previous internship or volunteer experience in administration, procurement, logistics, document management or IT support is an advantage but is not required.
LanguagesAll IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish)
- For this position, flunecy in English and Hungarian is required (oral and written).
Required CompetenciesIOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.
Core Competencies – behavioural indicators
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.
- IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
- IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
- No late applications will be accepted. Only shortlisted candidates will be contacted.