Introduction
Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.
IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.
Organizational Context and Scope
TUnder the overall supervision of the Chief of Mission (CoM) in Guinea and direct supervision of Human Resources Officer (HRO)/Resources Management Officer (RMO)/Senior Resources Management Officer (SRMO)/ or the Head of Resources Management (RM), and in close collaboration with the Regional Office (RO), Department of Human Resources (DHR), and Administrative Centres, the National Human Resources Officer will be responsible for coordinating the Human Resources (HR) functions of the Country Office (CO) including its Sub-Offices.
- Coordinate and monitor the Human Resources Management functions in the office in accordance with the organization’s regulations, instructions, policies, procedures and practices and in light of operational activities of the office.
- Verify all Human Resources processes and actions for conformity with relevant IOM policies and procedures. Ensure that Human Resources processes and procedures remain consistent with relevant IOM policies and procedures.
- Assist in setting up and implementing effective administrative procedures and internal controls; review audit recommendations on Human Resources matters and coordinate and implement them.
- Participate in evaluating and planning staffing needs; coordinate national and international recruitment processes in an effective, efficient and transparent manner.
- Monitor effective administration of the organizational HR system; oversee and validate recorded data and carry out assigned roles accurately and timely.
- Monitor and facilitate timely implementation of the performance management system; encourage and guide staff and managers for completion of the process within the deadlines.
- Participate in analysis of staff training and development needs and suggest areas for improvement in collaboration with management and relevant units at HQ.
- Provide verbal and written explanations to all staff on staffing, recruitment, entitlements, leave administration and other Human Resources matters.
- Work with supervisors on interpretation and application of Human Resources policies and instructions.
- Coordinate the preparation of reports pertaining to personnel administration; draft sections of special reports and participate in Human Resources projects as requested.
- Reinforce standard of conduct and respectful working environment. Promote commitment to maintaining mutual respect, safety and tolerance in the workplace.
- Coordinate extensively with the Regional Office, Administrative Centers, and the Department of HR on a range of different Human Resources issues and initiatives.
- Attend external meetings when required and brief management accordingly.
- Guide, train and supervise the work of the Human Resources Unit staff.
Education
- Bachelor’s degree in Human Resources, Business Administration, Psychology or related field with two years of relevant professional experience; or,
- Master’s degree in above or related field.
Experience
- Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage;
- Attention to detail, ability to organize paperwork in a methodical way;
- Discreet, details and clients-oriented, patient and willingness to learn new things; and,
- Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
Skills
- Excel and data management skills.
- High level of accuracy and attention to detail.
- Strong analytical and problem-solving skills.
- Effective planning, organization, and time management skills to meet strict cut-off deadlines.
- Clear and professional communication skills for coordination with HR, Finance, and Global Payroll units.
- Ability to manage sensitive and confidential information with discretion.
- Strong sense of accountability, reliability, and ability to work independently under pressure.
- Knowledge of WAVE is a distinct advantage;
Languages
- For this position, fluency in French is required (oral and written).
- Working knowledge in English (oral and written).
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Required Competencies
Notes
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
No late applications will be accepted. Only shortlisted candidates will be contacted.