EDUCATION
- Bachelor’s degree in Human Resources, Business Administration, Psychology or related field from an accredited academic institution with three (3) years of relevant professional experience; or
- High school diploma with five (5) years of relevant experience.
Accredited Universities are those listed in the UNESCO World Higher Education Database.
EXPERIENCE
- Experience in human resources, personnel administration, organisational management support, records management, or a related field;
- Experience maintaining HR records, organisational structure data, position-related information, or similar administrative data within HR systems or databases;
- Experience supporting HR processes through document preparation, record maintenance, workflow follow-up, and coordination with internal stakeholders;
- Experience preparing reports, statistics, spreadsheets, or other administrative documentation using standard office applications; and,
Prior work experience with international humanitarian organisations, non-government or government institutions/organisation in a multicultural setting is an advantage.
SKILLS
- Good organisational skills with the ability to maintain accurate records, track requests, and manage multiple administrative tasks;
- Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook, and experience working with HR information systems;
- Ability to follow and apply established procedures, guidelines, and instructions with attention to detail and accuracy; and,
- Good communication and interpersonal skills with the ability to respond to routine inquiries and work effectively with colleagues across different offices and units.
Required Competencies
IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.
Values - all IOM staff members must abide by and demonstrate these five values:
Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators Level 1
Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Notes
Please refer to this link for guidance on IOM Job Category.
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
- Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.
- IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
- IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.
- No late applications will be accepted. Only shortlisted candidates will be contacted.
For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies.