Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
Context
IOM Ecuador is a key partner in supporting the Government of Ecuador and regional actors in addressing migration challenges and opportunities in the country. As part of the International Organization for Migration’s global mission, IOM Ecuador focuses on providing comprehensive assistance to migrants, refugees, and host communities through protection, integration, and durable solutions. Aligned with its 2022 - 2026 strategy, IOM Ecuador emphasizes sustainable, community-based interventions and strong coordination with local governments and stakeholders to promote inclusive development and uphold the rights and dignity of all migrants.
Under the overall supervision of the Field Coordinator, and direct supervision of the Local Field Coordinator, the Project Assistant (Field Operations) is responsible for undertaking the following duties and responsibilities:
Under the overall supervision of the Field Coordinator, and direct supervision of the Local Field Coordinator, the Project Assistant (Field Operations) is responsible for undertaking the following duties and responsibilities:
1. Provide general/clerical assistance in the implementation of project activities.
2. Retrieve, compile, summarize, and present information/data on specific project topics.
3. Assist in monitoring budget and updating budget related information.
4. Support administrative coordination for project implementation, involving liaison with diverse organizational units or external parties to initiate requests, obtain necessary clearances, process, and follow-up on administrative actions.
5. Draft status reports, correspondence, briefing notes, graphics, statistical tables, presentations,
and other forms of documentation.
6. Support the organization of meetings, workshops and training sessions.
7. Respond to general information requests and inquiries; set up and maintain files/records.
8. Drive the official IOM vehicles as needed, and as requested by the supervisor and/or the office manager.
9. Perform other related duties as assigned.
2. Retrieve, compile, summarize, and present information/data on specific project topics.
3. Assist in monitoring budget and updating budget related information.
4. Support administrative coordination for project implementation, involving liaison with diverse organizational units or external parties to initiate requests, obtain necessary clearances, process, and follow-up on administrative actions.
5. Draft status reports, correspondence, briefing notes, graphics, statistical tables, presentations,
and other forms of documentation.
6. Support the organization of meetings, workshops and training sessions.
7. Respond to general information requests and inquiries; set up and maintain files/records.
8. Drive the official IOM vehicles as needed, and as requested by the supervisor and/or the office manager.
9. Perform other related duties as assigned.
Education