Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
Context
IOM Ecuador is a key partner in supporting the Government of Ecuador and regional actors in addressing migration challenges and opportunities in the country. As part of the International Organization for Migration’s global mission, IOM Ecuador focuses on providing comprehensive assistance to migrants, refugees, and host communities through protection, integration, and durable solutions. Aligned with its 2022-2026 strategy, IOM Ecuador emphasizes sustainable, community-based interventions and strong coordination with local governments and stakeholders to promote inclusive development and uphold the rights and dignity of all migrants.
Under the general supervision of the Head of Operations, in coordination with the National Project Manager and direct supervision of the Senior Project Associate (EDF Coordinator), the incumbent is responsible for undertaking the following duties and responsibilities:
- Assist in the implementation and monitoring of project activities.
- Retrieve, compile, summarize, analyse, and present information/data on specific project topics.
- Monitor budget; verify availability of funds; obtain necessary approval and update budget related information.
- Support in identifying vacancies and occupational profiles with chambers and companies; This includes support in coordinating calls for applications, participant selection, induction, company-based tutoring, and ongoing academic–productive follow-up through completion
- Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
- Draft status reports, identifying shortfalls in delivery, bring them to the attention of the supervisor and suggest remedial actions.
- Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, presentation and other forms of documentation.
- Respond to complex information requests and inquiries; set up and maintain files/records; organize meetings, workshops and training sessions; support coordination e with Communications for outreach materials and events (fairs, graduations, job showcases), in line with KfW/IOM branding guidelines
- Participate in meetings and conferences; assist in coordinating implementation activities with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project.
- Assist in monitoring closely with MEAL (baseline/surveys), Protection/CBP (safe referrals), EDF (pipeline/investment plans), and Finance/Procurement (payments/contracts), especially the work of implementing partners and report non-compliances to the supervisor.
- Provides guidance/training to new/junior staff.
- Support the EDF Coordinator in liaising with ministries, local governments (GADs), and certification entities to ensure competency recognition and regulatory compliance.
- Perform other related duties as assigned
Education