"This Vacancy is open to Internal, Separated and external Staff"
Under the overall supervision of the Head of Financial Liaison and Compliance Unit and direct supervision of the National Financial Compliance Officer; in close coordination with Finance and Administrative staff in IOM Washington DC global office and its sub-offices; and in collaboration with relevant units at Headquarters and the Administrative Centres, the incumbent will be responsible for:
- In coordination with National Financial Compliance Officer, support the periodic review of federal and other financial reports for US donor-funded projects. Assist in verifying the accuracy of these reports prior to certification and submission. Guide IOM field missions on the preparation of SF-425 federal form financial reports as appropriate.
- Assist in conducting spot checks on financial transactions under high-risk projects to identify noncompliance with donor terms and IOM policies. Support the formulation of practical recommendations to help reduce the risk of donor-disallowed costs.
- Assist in reviewing budgets submitted by global IOM field offices for project proposals to US donor agencies. Provide inputs related to donor and internal compliance requirements and support the endorsement process within IOM’s project management system, PRIMA, in coordination with the National Financial Compliance Officer.
- Assist in reviewing funding requirement analyses, financial pipeline reports, and other ad hoc financial reports to support internal coordination, donor funding requests, and reporting requirements.
- Assist in monitoring financial aspects of globally implemented US-funded projects, as well as those funded by other US-based institutions. Support coordination efforts with the National Financial Compliance Officer, relevant units within IOM Washington, and field offices, as applicable.
- Assist in providing administrative guidance to Project Managers and Resource Management Officers on financial and administrative procedures throughout the project cycle, including budgeting and donor-specific requirements for locally managed projects.
- Assist in compiling analytical financial data, including charts, trends, and statistics on US funding, for internal and external use.
- In coordination with the National Financial Compliance Officer, provide support in the financial monitoring of US-funded projects. Assist in the periodic review of budgets and contribute to identifying adjustments to avoid cost overruns and promote timely use of funds.
- Support the close-out process of completed awards and grants related to US-funded projects. Maintain an organized filing system for all project-related documents and donor financial reports.
- Provide inputs to the development and revision of internal manuals, guidelines, and instructions related to the financial management of donor-funded awards and grants.
- Perform other financial, accounting, and administrative duties as may be assigned.
EDUCATION
- Bachelor’s degree in Business Administration, Accounting, Finances, or related field from an accredited academic institution with three years of relevant professional experience; or,
- High School diploma with five years of relevant experience
EXPERIENCE
- Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
- Experience in Oracle or other ERP systems is a distinct advantage.
SKILLS
- Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook.
- Attention to detail, ability to organize paperwork in a methodical way.
- Discreet, details and clients-oriented, patient and willingness to learn new things.
- Ability to work with national and international institutions.
- Ability to prepare clear and concise reports.
- Demonstrated ability to and exercise sound judgment.
- Sound knowledge IOM's administrative, budgetary, financial, and business rules and practices
- Excellent communication and interpersonal skills.
SECTION 5
Languages
REQUIRED
Fluent in English (oral and written)
DESIRABLE
Working knowledge in other languages.
SECTION 6
The incumbent is expected to demonstrate the following values and competencies:
Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Notes
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
- National Professional Officers should be nationals of the country of their employment. NPOs perform work at the professional level and the same standards of recruitment qualifications and performance, required for International Professional staff.
- Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
- IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
- IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
- IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies