Warehouse Assistant, G-5, Fixed Term Position, Addis Ababa, Ethiopia, #00068187

For every child, the right to a Future

Ethiopia is situated in the Horn of Africa and is the second most populous country on the continent with an estimated population of 115 million. It borders six African countries: Djibouti, Eritrea, Kenya, Somalia, South Sudan, and Sudan, and covers 1,104,300 square kilometers. Approximately 85 percent of the population lives in rural areas. Ethiopia represents a melting pot of ancient cultures with Middle Eastern and African cultures evident in the religious, ethnic, and language composition of its people.

Over the past two years, children and their families across Ethiopia faced multiple and complex emergencies, such as the conflict in the northern Ethiopia and the drought, which resulted in millions of people in need of urgent humanitarian assistance. UNICEF has programmes in Child Protection, WASH, Health, Nutrition, Social Policy, and Education and serves over 15 million children in Ethiopia. Join UNICEF Ethiopia to contribute to improving the lives of children and women.

UNICEF Ethiopia is looking for a seasoned professional who can manage the day-to-day receipt and dispatch of UNICEF supplies in the UNICEF Warehouse while ensuring that storage conditions and cargo handling are in accordance with product-specific requirements, and that appropriate security measures are maintained to ensure the safety of program supplies.

If you have the required profile, you are highly encouraged to apply. Taking up this assignment is motivating and rewarding.

How can you make a difference

Under the direct supervision of the Warehouse Officer, it manages the day-today reception and dispatching of UNICEF supplies in the UNICEF Warehouse while ensuring that storage conditions and cargo handling are in accordance with product specific demands, and that appropriate security conditions are maintained to assure the safety of programme supplies.

Summary of key functions/accountabilities:

• Warehousing and inventory management.
• Manage UNICEF warehouse facilities and operations in line with UNICEF policies and procedures. Assess warehousing capacity including facilities, conditions of equipment, manpower and processes.
• Ensure accurate and complete accounting, reporting and internal control systems are in place, and relevant records are properly maintained.
• Assess the availability of space and prepare stacking and storage plans to ensure appropriate storage and optimize use of space.
• Supervise receipt of consignments and dispatch of supplies.
• Carry out regular physical counts of inventory in the warehouse.
• Assess the availability of space and prepare stacking/storage plans prior to UNICEF programming/contingency commodities arrivals.

Management of dispatch and Acknowledgment.

• Prepare a dispatch schedule based on distribution plans and consignee details provided by program sections and/or release order for warehouse stock on a regular basis.
• Coordinate with the contracted transport company on the need for types and numbers of truck requirements to distribute supplies as per dispatch scheduled on a timely basis.
• Organize and handle monitoring system for collection of Governments Receipts (Model 19s) and provide quarterly reports on regular basis.
• Vision inventory database is accurate, maintained properly, and updated regularly.
• Supervise the performance of daily laborers and the security guards and provide guidance on how to handle incoming and outgoing supplies and persons during and after working hours. Report on irregularities when observed.
• Warehouse and Inventory Management in VISION.
• Ensure that all local supplies should have Purchase Orders, Delivery notes and pre-inspection reports prior to receiving them into the warehouse.
• Assists in the maintenance and management of UNICEF Warehouse and Inventory Management ERP VISION by providing support in receiving and dispatch.
• Conduct periodically physical stock checking and update bin cards to ensure the accuracy of physical stock balance with the VISION.

Ensure that the supplies are distributed based on the FIFO/LIFO/FEFO method to minimize loss due to expiry and damage.

Minimum requirements

Desirables

• Language: Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language
• Formal training in warehousing, training in physical storage conditions or in inventory control, knowledge of FEFO principles
• Experience with ERP inventory systems
• Experience with FIFO and LIFO, experience coordinating transport logistics, experience in government receipt processes, technical courses in logistics
• Relevant experience at country level, particularly in development, fragile settings and humanitarian context.

For every Child, you demonstrate...

UNICEF competencies required for this post are…

UNICEF promotes and advocates for the protection of the rights of every child, everywhere, in everything it does and is mandated to support the realization of the rights of every child, including those most disadvantaged, and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, minority, or any other status.

UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check, and selected candidates with disabilities may be requested to submit supporting documentation in relation to their disability confidentially.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled.

Remarks

As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.

UNICEF is committed to fostering an inclusive, representative, and welcoming workforce. For this position, eligible and suitable female candidates and persons with disabilities are encouraged to apply.

Government employees who are considered for employment with UNICEF are normally required to resign from their government positions before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants' bank account information.

Humanitarian action is a cross-cutting priority within UNICEF's Strategic Plan. UNICEF is committed to stay and deliver in humanitarian contexts. Therefore, all staff, at all levels across all functional areas, can be called upon to be deployed to support humanitarian response, contributing to both strengthening resilience of communities and capacity of national authorities.

Visa residence requirements: i.e. UNICEF shall not facilitate the issuance of a visa and working authorization for candidates under consideration for positions at the national officer and general service category.

All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates.