Partnerships and Reporting Officer - SC8 - Baghdad, Iraq

WHY JOIN WFP?

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse, and multicultural working environment.

WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

JOB TITLE: Partnerships and Reporting OfficerTYPE OF CONTRACT: Service Contract (Level 8)UNIT/DIVISION: External RelationsDUTY STATION (CITY, COUNTRY): Baghdad, Iraq

JOB PURPOSE

To support the External Relations Unit with creating quality reports, drafts, briefs and content to enhance the visibility of WFP’s work in Iraq and support fundraising activities through donor engagement. It is expected that the incumbent would have overarching responsibilities and play a vital role in steering diverse tasks in relation to Partnerships, Reporting and Liaison, providing substantial value to WFP’s effective positioning with public, private and external partners to attract policy support, resources, technical assistance and innovative solutions to advance the work of WFP.

ACCOUNTABILITIES/RESPONSIBILITIES

The Partnerships and Reporting Officer will help WFP Iraq to:

Partnerships

• Work with the External Relations Unit to implement the WFP Partnerships Resource Strategy, overseeing and delivering activities that identify, develop and maintain government partnerships, maximize funding, and deliver advantageous outcomes for the Country Office, including private sector and public funding opportunities.
• Manage the portfolio of partnerships, soliciting contributions, providing donor stewardship, forecasting needs and analyzing results to maximize resources raised.
• Build and maintain effective relationships with representatives of government donors in Baghdad and Erbil through formal channels to explore funding opportunities, considering funding priorities, trends, and requirements and coordinate donor meetings as well as attending when required.
• Proactively contribute to ideas and highlight fundraising opportunities for new strategies to maintain and increase funding from new and traditional donors.
• Draw up quality concept notes and partner proposals by engaging with other WFP entities and external stakeholders.
• Oversee the initiation process, internal approval of documents and coordination with the management on the agreements and MoUs
• Organize donor field visits to WFP Iraq programme operations in coordination with different units.
• Build and maintain effective relationships with the Government, UN agencies, NGOs, and other partners through appropriate channels, and participate in regular donor meetings.
• Support WFP Country Office in coordination with authorities, ensuring a coordinated approach with wider programmes that comply with WFP standards and procedures.
• Coordinate events between WFP and various Ministries and other stakeholders, including arranging and attending meetings, and facilitating joint activities.
• Prepare talking points for donor meetings and events and provide guidance and approval for briefing materials before dissemination.
• Drafting official letters to the donors and the government counterparts to foster coordination
• Gather, analyze and disseminate donor and partner intelligence (including forecasting), using key information systems (e.g. Salesforce, WINGS, WFPGo).
• Maintain a Masterfile of donor information, funding commitments, and projected funding for 2025 and beyond, providing regular updates and projections based on funding trends and forecasts.
• Facilitate the negotiation and signing of agreements and Memoranda of Understanding (MOUs) with donors and partners, ensuring clear terms and expectations for collaboration is set with the relevant WFP HQ units.
• Support the drafting of agreements and MoUs and follow up with relevant partners/internal units as necessary.

Reporting

• Prepare timely and accurate project reports and strategic documents to the donors and WFP Headquarters, in coordination with the WFP Country Office Team, WFP Regional Bureau, WFP Global offices and Headquarters.
• Ensure the accuracy and completeness of data in WFP tools to support decision-making and reporting processes and discuss with the management accordingly.
• Collate and disseminate information from WFP Operations in Iraq for the preparation of the Annual Country Report (ACR) and ensure coherence and quality of performance information.
• Compile briefings and updates for donors and partners on the implementation of WFP activities; support the preparation of, talking points, donor factsheets and other documents when required.
• Initiate the drafts, sends for edit, then coordinates with programme colleagues for inputs for Internal Reports (Country Brief, Weekly Regional Director Updates, etc..) and External Reports to donors and the Government.
• Prepare timely and accurate donor reports, factsheets etc, documenting project activities, outcomes, and financial expenditures following donor requirements
• Other tasks as requested.

Education

Experience

Knowledge & Skills

Languages

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

REASONABLE ACCOMMODATION

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email, LinkedIn, or any other channel.
• We strongly recommend that your Workday profile is accurate and complete, and that all sections are filled in, including your employment history, academic qualifications, language skills, and UN grade (if applicable). Once your profile is completed, please apply, and submit your application.
• If you experience technical issues while submitting your application, you may contact us at global.hrerecruitment@wfp.org. Please note that this email is only for technical issues with an application - unsolicited applications or documents sent to this inbox will not receive a reply.
• At the application stage, the only required documents are your CV and Cover Letter. Additional documents (passport, certificates, recommendation letters, etc.) may be requested later in the process.
• Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process.