Project Budget Review, Upload, and Monitoring
- Support the upload and maintenance of project budgets in PRIMA and WAVE by processing approved budget uploads, revisions, budget versions, required budget views, and FBDI templates for manual uploads. Perform post-upload validations and report discrepancies or system-related issues to the supervisor for review and resolution.
- Check budget data for completeness, accuracy, and consistency across relevant systems. Identify missing or inconsistent information, follow up with relevant colleagues, as instructed, and refer issues to the supervisor, as needed.
Enter approved budget tolerance updates and budget control adjustments in accordance with
established procedures and documented approvals from the supervisor and Budget Division (BUD).
established procedures and documented approvals from the supervisor and Budget Division (BUD).
- Update and maintain operational trackers, monitoring tools, and work-in-progress reports for budget uploads, revisions, budget control actions, and other assigned deliverables.
Staff and Common Cost Allocation in PULSE
- Support the monthly Staff Cost Allocation (SCA) and Common Cost Allocation (CCA) processes in PULSE by updating approved allocation data, payroll past-period adjustments, retroactive changes, office costs, and other charging information for HQ departments.
- Check SCA and CCA submissions for completeness and accuracy, including staff information, payroll periods, cost centres, funding sources, allocation percentages, and supporting documentation, and follow up on incomplete or inconsistent data.
- Support the monitoring of SCA and CCA transaction status and report data or system issues affecting payroll charging, and month-end activities to the supervisor for follow-up.
Other Finance and Budget Support Functions
- Assist in monitoring, routing, and following up on budget-related FinCoorp tickets, mailbox requests, and service inquiries to support timely resolution within established service level agreements (SLAs). Escalate unresolved, complex, or non-routine cases to the supervisor, as appropriate.
- Respond to routine requests for information on budget uploads, staff cost allocations, budget control settings, and related system processes. Refer non-routine matters to the supervisor, as appropriate.
- Assist in testing budget-related system enhancements, process improvements, and new functionalities by executing assigned test scripts, documenting results, and reporting issues for review and resolution.
- Assist in the updating of SOPs, work instructions, and process documentation to support standardized and efficient workflows.
Maintain organized records, supporting documentation, and budget-related files in designated
repositories and archiving records in accordance with established record-management practices.
repositories and archiving records in accordance with established record-management practices.
- Provide timely and accurate budget support services for GSSC Finance Hub BUD Support stakeholders, including DFAM-Manila, BUD, FAD, and IOM offices, by completing assigned tasks on time and following established procedures.
Perform such other related duties as may be assigned.
EDUCATION
- Bachelor’s degree in Accounting, Finance, Business Administrations, Information Technology or a related field from an accredited academic institution, with two (2) years of relevant professional experience.
- High school diploma with four (4) years of relevant professional experience; or
- Professional certification as a Certified Public Accountant (CPA), or equivalent, is an advantage.
Accredited Universities are those listed in the UNESCO World Higher Education Database.
EXPERIENCE
- Experience in IOM administrative and financial management, budget monitoring, and internal control procedures is an advantage.
- Experience using PRIMA and Oracle ERP systems is required.
SKILLS
- Sound knowledge of IOM Financial Management Rules and Procedures (FMRP) and IOM Project Handbook.
- Proficiency in Microsoft Office 365 applications, particularly MS Excel and data management tools.
Good organizational skills and attention to detail, with the ability to accurately process and
maintain budget-related information.
maintain budget-related information.
- Good written and oral communication skills, with the ability to work effectively with different stakeholders.
Ability to work effectively in a hybrid work setup, demonstrating flexibility, reliability, and
commitment.
commitment.
Required Competencies
IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.
Values - all IOM staff members must abide by and demonstrate these five values:
Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators Level 1
Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Notes
Please refer to this link for guidance on IOM Job Category.
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
- Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.
- IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
- IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link official source link). The online tool also allows candidates to track the status of their application.
- No late applications will be accepted. Only shortlisted candidates will be contacted.
As these positions support time-sensitive operational requirements, candidates who can assume duties immediately or within a short notice period are strongly encouraged to apply.
For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies.