In line with the commitment to safeguard capacity and support personnel already in the Organization, a majority of UNDP UNCDF/UNV vacancies are advertised using a tiered application process whereby:
Please make note of the Tier(s) indicated in the vacancy title, if any, and ensure that you satisfy the eligibility to apply.
UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet.
UNDP’s Programme of Assistance to the Palestinian People (PAPP) derives its mandate from United Nations General Assembly Resolution 33/147 of 20 December 1978. Called upon by United Nations Member States in that year, UNDP was requested “to improve the economic and social conditions of the Palestinian people by identifying their social and economic needs and by establishing concrete projects to that end”.
UNDP’s Palestinian Programmatic Framework (PPF) 2023-2027 sets out a vision of “a world in which all Palestinians can enjoy a dignified life and fulfil their own vision of a unified, peaceful and free society”. The PPF is centered around the concept of “Transformative Resilience” and its three elements: a cohesive Palestinian identity, self-reliance, and ownership and leadership.
Over the next three years, UNDP/PAPP will build on its experiences and achievements to make critical contributions to the priorities defined by the Palestinian national development plans and the UN Sustainable Development Cooperation Framework (UNSDCF), through interventions in three programmatic priority areas: i) democratic governance and quality services; ii) inclusive economic opportunities; iii) sustainable natural resources management.
Against the backdrop of the ongoing war and humanitarian crisis in the Gaza Strip, UNDP/PAPP has developed an integrated emergency response and early recovery program to address the urgent and life-saving needs of the Palestinian people. Since October 2023, UNDP/PAPP has been working closely with UN agencies to ensure the continuity of critical services and humanitarian operations. A key enabling element of this response is the efficient management of Administrative and Facilities Assistant within the UNDP Building, which is essential to sustaining the operational functionality of UNDP and the other UN agencies sharing the Facilities.
Under the direct supervision of the Head of the Gaza Sub-Office, and in close coordination with the Head of Programme, the Executive Assistant provides high-quality executive, administrative and coordination support to ensure the effective functioning of the Office of the Head of the Gaza Sub-Office and the Programme function.
The incumbent facilitates the timely flow of information, coordinates meetings, missions and official engagements, maintains confidential records and correspondence, and monitors follow-up on decisions, deadlines and management action points. The incumbent exercises discretion, sound judgement and the highest level of confidentiality in performing the assigned functions.
coordinate scheduling requirements with the Head of Programme.
Organize internal and external meetings, prepare agendas and background materials, and ensure that relevant documentation is available in advance.
preparation and formatting of briefing materials.
administrative arrangements.
- Provide informal interpretation and translation, as required.
- Apply established protocol requirements for official meetings, visits and high-level engagements.
UNDP/PAPP senior management and relevant external counterparts.
Head of Programme.
completion of agreed actions.
by the Head of Office.
improve coordination and workflow efficiency.
Office.
Communications and other relevant teams on logistical, administrative and protocol arrangements.
- Coordinate invitations, participant lists, meeting documentation and follow-up actions.
- Monitor event preparations and provide regular progress updates to the manager responsible or task team.
- Maintain secure and organized electronic and physical filing systems, ensuring the safekeeping of confidential information.
- Review, register and route incoming correspondence and ensure appropriate and timely follow-up.
Maintain accurate and updated contact lists and databases of government, UN, donor, civil society and other relevant counterparts.
- Support the effective use of digital office-management, scheduling, document-management and collaboration tools.
Under the Guidance of the Special Representative of the Administrator and the direct supervision of the Head of the Gaza Sub-Office with secondary reporting to the Head of Program, the Assistant to the Head of Sub Office provides administrative, coordination, and operational support to ensure the efficient functioning of the head of Gaza office. The incumbent facilitates effective communication and information flow, coordinates reporting requirements, and monitor the timely follow-up of key actions and management decisions.
LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Thematic Area | Name | Definition
Communications | Creative direction and
copywriting | Ability to creatively communicate concepts in an
engaging and simple way
Business Management | Customer Satisfaction/Client Management | Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs.
Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients' immediate requests. Ability to anticipate
client's upcoming needs and concerns.
Business Development | Knowledge Facilitation | Ability to animate individuals and groups, internally and externally, and to design and facilitate activities, to share and exchange knowledge, information and ideas.
Knowledge of tools and approaches to stimulate active participation, contribution,
and exchange.
Digital | Behaviour changes communication / communication for development | Knowledge of appropriate digital communication methodologies for development and behaviour change, and ability to apply them practically
Business Management | Monitoring | Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and program
- High School Diploma. OR
- Bachelor’s in management, Public Administration, Business Administration or other related fields.
- A minimum of 5 years with high school diploma or 2 Years with university degree of relevant experience in Administration, experience in providing coordination support to senior management, including calendar management, meeting coordination, correspondence management, and follow-up on key actions and commitments, is required.
- Ability to maintain accurate documentation and records.
- Experience in the use of computers, office software packages (MS Word, Excel, etc.), database packages, and web-based management systems such as ERP.
- Ability to review and edit documents, ability to produce meeting reports identifying key actions.
- Ability to work under supervision in a fast-paced operational environment.
- Experience providing executive, administrative, or coordination support to senior management.
- Experience in coordinating office operations, managing information flow, and tracking actions, deadlines, and management decisions.
- Demonstrated experience in preparing correspondence, briefing materials, meeting minutes, reports, and presentations.
- Experience in organizing meetings, official visits, and high-level events, including related logistical arrangements.
- Experience maintaining calendars, scheduling appointments, and coordinating with internal and external stakeholders.
- Previous experience with the United Nations, international organizations, NGOs, or development agencies is an asset.
As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.
UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.
UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.
UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.