Finance and Reporting Officer (P)

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental, and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.

IOM is committed to fostering a respectful, inclusive, and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates, as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

• Internal candidates
• Candidates from the following IOM Member States that are not represented among staff members in the Professional and higher categories:

Organizational Context and Scope

Under the overall supervision of the Deputy Regional Director-Management and direct supervision of the Regional Financial Comptroller, and in close coordination with the Senior Programme Manager – Immigration and Border Governance (IBG), the Department of Financial and Administrative Management (DFAM) at Headquarters (HQ), the Global Shared Services Centre (GSSC) in Manila, the Finance Officer will be responsible and accountable for supporting and coordinating the budgetary and financial functions of the UK Home Office funded Regional Counter-Smuggling Programme (RCSP) in Somalia, Kenya, Ethiopia and the Regional Office in Nairobi, Kenya.

Responsibilities and Accountabilities

• Provide support to the Regional Financial Comptroller in monitoring the financial management for the UK HO-funded Regional Counter-Smuggling Programme, including the oversight of financial expenditure and accountability.
• Undertake preliminary financial analysis, in close coordination with implementation Missions, for the programme, monitor budget control processes, and follow up on the implementation of effective internal controls and the design and functioning of the financial resources management system.
• Provide technical support to the Programme’s Project Managers in implementing missions in the region, as well as the regional Programme Coordinator in the RO, throughout the project cycle to enable compliance with IOM’s policies and procedures and any donor-specific requirements.
• In coordination with implementing missions, ensure that accounting data related to the UK HO project is properly entered into the ERP system, in accordance with IOM’s financial rules, regulations and practices, and ensure the maintaining of accurate financial records, including electronic and hard copies of all financial supporting documentation.
• Schedule and coordinate regular meetings with project managers and finance focal points from implementing missions to review burn rates for the program. Identify any red flags and escalate them to the programme and finance teams, while providing guidance and solutions to ensure that actual burn rates align with the planned expenditure for the period.
• Provide assistance to the Programme Coordinator and guidance to the implementing missions on procurement of beneficiaries' assets and inventory management for the program and procurement plan, to ensure adherence to Organizational Policies and Donor requirements.
• Prepare the Regional Office’s Programme budget for Year 2 and Year 3, and coordinate the preparation, review and endorsement of the project budgets, including revisions for the implementing missions and the Regional Office.
• Inspect the Payroll versus the programme budget by ensuring that salaries are correctly allocated to the respective project consistently with IOM's projectization criteria and budget allocations both in RO and implementing missions.
• Prepare quarterly, progress, and ad hoc interim financial reports for the Programme, as well as annual and final financial reports, in line with IOM policies and procedures and donor requirements. Coordinate timely review and endorsement of the reports and their subsequent submission to the donor.
• Liaise with relevant Units at HQ, Administrative Centres and the Regional Office regarding accounting, financial and administrative activities of the implementing missions; provide technical inputs for reports on the financial situation of the implementing missions.

Support the RMO/SRMO in implementing missions under the programme in coordinating the CO's administrative management functions, including recruitment, personnel administration, and other related activities, for the programme in accordance with IOM’s policies and procedures.

• Assist the Regional Project Coordinator in forecasting cash flows according to the activities in the implementing missions; verify that programme funding is received in accordance with donor agreements.
• Make recommendations on procedural improvements and contribute to the training of staff working on the programme in the areas of accounting, finance, and compliance with financial procedures. Facilitate and support capacity building and knowledge sharing in the finance/accounting and budget field.
• Provide support to the Regional Financial Comptroller in facilitating the financial audit of the programme/project in accordance with the donor agreements.
• Provide support in the selection of the implementing partner, monitor and review the implementing partner's financial reports, supporting documentation, and expenditures to ensure compliance with donor requirements. Contractual agreement and organizational financial policies.
• Coordinate with the Regional Resource Management Officer in processing the payment transactions for the programme as well as other related day-to-day financial activities for the programme.
• Perform such other duties as may be assigned.

Education

• Master’s degree in Accounting, Business Administration, or a related field from an accredited academic institution with two years of relevant professional experience; or,

Bachelor’s degree in the above fields with four years of relevant professional experience.

• Professional certification as Chartered Accountant (CA) or Certified Public Accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be an advantage.

Experience

• Experience in accounting, financial management, and reporting;
• Experience in preparing clear and concise financial and management reports;
• Experience working in and with international institutions;
• Experience with internal control assessment, internal or external audit;
• Previous work experience in the Region is an advantage; and,

Skills

• Familiarity with financial oversight and public administration is an advantage; and,
• Knowledge of MS Office products and good computer literacy skills are required.

Languages

For this position, fluency in English is required (oral and written).

Working knowledge of another official UN languages (Arabic, Chinese, French, Russian, and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

Notes

Appointment will be subject to all clearances, including medical and security, as well as accreditation, and any residency or visa requirements. Vacancies close at 23:59 local time in Geneva, Switzerland, on the respective closing date. No late applications will be accepted.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, harassment, sexual harassment, abuse of authority, and any forms of discrimination. IOM is committed to promote the protection and safeguarding of all children.

IOM conducts reference checks and background verification, including through system-wide databases such as ClearCheck, to help ensure that candidates have no record of misconduct, including on sexual harassment, sexual exploitation and abuse, or fraud. Candidates are expected to uphold these standards and principles at all times.

IOM does not charge any fees at any stage of the recruitment process—whether for application, interview, processing, training, or otherwise—and does not request any information related to bank accounts.