Introduction
Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.
IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.
Responsibilities and Accountabilities
- Provide clerical assistance for the smooth running of the Human Resources processes and activities in the office.
- Maintain orderly and up-to-date personnel files and related documentation within the Regional Human Resources Unit.
- Support the development and continuous improvement of the Regional Office’s onboarding platform by gathering relevant materials, drafting proposed updates, and maintaining content on SharePoint.
- Provide general assistance in recruitment processes including but not limited to circulation of vacancy announcements, interview invitations, preparation of materials necessary for the interviews and technical test, support with reference checks, sending out messages to candidates, etc.
- Support the organization of meetings, training activities and other Human Resources events by carrying out logistical activities such as arrangement of meeting facilities, equipment, materials, preparation of correspondence and drafting and assembling of documents.
- Perform such other duties as may be assigned.
Learning Objectives
- Build knowledge of regional human resources functions by supporting various HR processes.
- Strengthen recruitment skills by assisting with vacancy announcements, interview coordination, reference checks, and communication with candidates.
- Improve organizational and document management skills by maintaining orderly and up-to-date personnel files and related HR documentation.
- Develop coordination and event support skills by assisting in the organization of different activities.
Training Components and Learning Elements
- Be exposed to the activities of IOM in the duty station.Gain understanding about the IOM and the UN System and its processes.Learn technical skills.Be able to prove their dedication, skills, and capacity to work in an international setting as part of a diverse and international team.
Education
Applicants must satisfy one of the following educational criteria
- Enrolled in the final academic year of a first university degree programme (minimum Bachelor's level or equivalent) in Human Resources, Labor Relations, Psychology, Business Administration or related field from an accredited institution; or,
Experience
- Experience in maintaining and updating databases is an asset;
- Experience in preparing reports and meeting minutes is an asset; and,
Experience with SharePoint is an advantage.
Skills
- Discreet, details and clients-oriented, patient and willingness to learn new things;
- Computer literacy, especially database tools and strong Excel knowledge;
- Strong organizational skills;
- Ability to work effectively and harmoniously in a team of colleagues of varied cultural and professional backgrounds;
- Proven ability to produce quality work accurately and concisely according to set deadlines; and,
- Ability to multi-task, prioritize and work independently.
Languages
IOM’s official languages are English, French and Spanish. All staff members are required to be fluent in one of the three languages.
For all applicants, fluency in English is required (oral and written). Working knowledge of another official UN language (Arabic, Chinese, French, Russian, and Spanish) is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Required Competencies
Eligibility and Selection
In general, the Internship Programme aims at attracting talented students and graduates who are either enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent) or have graduated in the last 12 months.
- Only shortlisted candidates will be contacted, and additional enquiries will only be addressed if the candidate is shortlisted.
- Depending on experience and location, IOM provides a small monthly stipend to help offset costs.
- Candidates are also encouraged to research and study the cost of living in the duty station prior to applying.
- For this programme, IOM will also provide travel arrangements and will cover visa-related costs.
Selection will be based on demonstrated qualifications, relevant experience, technical skills, and alignment with core competencies. The evaluation process may include written assessment, and/or interview.
Notes
Depending on experience and location, interns are granted a small monthly stipend to help offset costs. Interns benefiting from an internship allowance or scholarship granted by their university or other sponsoring body that includes financial remuneration or credits for coursework will not be eligible for the stipend.
IOM covers Interns against occupational accidents and illnesses under the Compensation Plan (CP), free of charge, for the duration of the internship. IOM does not provide evacuation or medical insurance for reasons related to non-occupational accidents and illnesses. Interns are responsible for their own medical insurance for non-occupational accident or illness and will be required to provide written proof of such coverage before commencing work.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
No late applications will be accepted. Only shortlisted candidates will be contacted.