Introduction
Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.
IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.
Under the direct supervision of the Supply Chain Officer, and within the limits of delegated authority, the Intern – Supply Chain will be responsible for the following duties:
- Support the consolidation of procurement requisition forms; assist in verifying that they contain all required information and comply with the Purchase Authorization Matrix and relevant office instructions.
- Assist in the preparation of tender documents, solicitation of bids and quotations; support the preparation of bid analysis summaries and share them with the requesting unit as directed.
- Support the monitoring of open requisitions and follow up on the timely delivery of goods and services; assist in coordinating with receiving units to obtain satisfactory delivery notes.
- Assist in reviewing vendor invoices and preparing payment requests for coordination with the Finance Unit.
- Support the creation and maintenance of physical and electronic procurement records in accordance with IOM instructions and procedures; assist in retrieving and presenting information from the system.
- Participate in market surveys to identify potential new suppliers and service providers; assist in gathering information on quality, pricing, and services.
- Assist in tracking contractual agreements and monitoring office supplies; support the preparation of requisitions when required.
- Provide support to fleet operations activities, including assistance with preparation of daily vehicle schedules and monitoring of vehicle logbooks.
- Assist in supply chain tasks related to property and asset management, warehousing, and transportation, as directed.
Learning Objectives
- Build knowledge of supply chain processes by supporting procurement and other asset management activities in line with IOM procedures and instructions.
- Strengthen procurement and compliance skills by assisting with the different steps of the procurement process.
- Enhance analytical and coordination skills by contributing to market surveys and gathering relevant information to support decision making.
- Gain professional experience in an international and multicultural environment by being exposed to IOM’s work and procedures.
Education
- Be enrolled in the final academic year of a first university degree programme (minimum bachelor’s level or equivalent), or in a Master's degree or higher in Supply Chain, Business Administration, Finance, Accounting or a related field; or
Experience
- Experience in the usage of office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and data analysis; and,
Skills
- Analytical skills;
- Knowledge of supply chain rules and regulations;
Languages
For this position, fluency in English is required (oral and written).
Fluency in French is an advantage.
written and/or oral assessments.
Required Competencies
Eligibility and Selection
In general, the Internship Programme aims at attracting talented students and graduates who are either enrolled in the final academic year of a first university degree programme (minimum bachelor’s level or equivalent) or have graduated in the last 12 months.
- Only shortlisted candidates will be contacted, and additional enquiries will only be addressed if the candidate is shortlisted.
- Depending on experience and location, IOM provides a small monthly stipend to help offset costs.
- Candidates are also encouraged to research and study the cost of living in the duty station prior to applying.
- For this programme, IOM will also provide travel arrangements and will cover visa-related costs.
Notes
Depending on experience and location, interns are granted a small monthly stipend to help offset costs. Interns benefiting from an internship allowance or scholarship granted by their university or other sponsoring body that includes financial remuneration or credits for coursework will not be eligible for the stipend.
IOM covers Interns against occupational accidents and illnesses under the Compensation Plan (CP), free of charge, for the duration of the internship. IOM does not provide evacuation or medical insurance for reasons related to non-occupational accidents and illnesses. Interns are responsible for their own medical insurance for non-occupational accident or illness and will be required to provide written proof of such coverage before commencing work.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
No late applications will be accepted. Only shortlisted candidates will be contacted.