In line with the commitment to safeguard capacity and support personnel already in the Organization, a majority of UNDP UNCDF/UNV vacancies are advertised using a tiered application process whereby:
Please make note of the Tier(s) indicated in the vacancy title, if any, and ensure that you satisfy the eligibility to apply.
UNDP, as an integral part of its mission to fight poverty and improve the lives of people around the world, is committed to being open, transparent and accountable. In 2015, as part of this commitment UNDP established a Global Shared Service Centre (GSSC) to ensure optimal and consistent provision of operational services in the areas of finance, HR, procurement, administration to UNDP Offices worldwide, and to provide training to UNDP Offices where needed. The Global Shared Service Centre (GSSC) is part of the Bureau for Management Services (BMS).
In the area of Human Resources, the GSSC supports both staff, personnel and management in UNDP offices and units, with the full cycle of HR services ranging from recruitment, talent management, learning and development, HR policy and advisory services, benefits and entitlements management, payroll and banking transactions.
Under the guidance and direct supervision of the Payroll Analyst, the Regional Payroll Associate provides payroll services ensuring high quality, accuracy and consistency of work. The Regional Payroll Associate promotes a client-oriented approach consistent with UNDP rules and regulations.
The Regional Payroll Associate (RPA) works in close collaboration with the ITM, Agency focal points in HQ and Country Offices, UNV Payroll Associate, with the Payroll Finance Unit and International Professional Management Units within OFRM and GPS/GSSC respectively, as well as with the Human Resources (HR) Administrators within Local BES and PSA Administration teams, and the Global Payroll Administrators with the Local Payroll team in GSSC and the Local Focal Points and Finance Focal points in the country offices, HR Administrators and Global Payroll Administrators from the HQ offices to exchange information and ensure consistent service delivery.
The Regional Payroll Associate provides payroll services contributing to the overall efficiency in UNDP HR management, success in implementation of operational strategies, and success in onboarding of new clients and agencies and implementing the change requests for the clients efficiently. Accurate analysis of payroll information provides assurance that the payroll transactions are accurate and reliable.
UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal
- Advise internal and external clients on Benefits and Entitlements, Staff Regulations and Rules and HR guidelines.
- Ensure timely administration of payroll, banking and disbursement services to all personnel whose payroll is administered in Quantum.
- Provide oversight and monitoring of payroll processes and procedures.
- Provide oversight into payroll transactions and compensation components such as one-time or recurring earnings and deductions, manual entry of allowances and benefits where necessary.
- Reply to queries and assist in solving issues related to Global Payroll and HR data from HR, Global Payroll administrators within GSSC and in the HQ.
- Provide oversight on Quantum Global Payroll banking setup such as source banks and employee destination banks setup to achieve fluidity of payments.
- Provide oversight and assistance on payroll payments to employees.
- Ensure timely posting of expenditures to the General Ledger for UNDP and partner agencies.
- Provide support on HR and Financial policies and procedures related to payroll.
- Contribute to knowledge base, particularly with Agency/Country Office specifics, and analyze Agency/Country Office Performance.
- Run Payroll Processes e.g. cancellation, recalculation and finalization of payroll.
- Assist in processing agreed separations, extended sick leave and special education grants as required.
- Provide out of hours support and undertake other related tasks as required.
- Liaise with the HQ bureaus on the new clustering services.
- Remain as the payroll focal point and map the Payroll Workflows and Processes crosscutting between various units such as GSSC BES and HQ regional bureaus.
- Ensure that the testing is complete and address any gaps/queries arise during the project phases
- Onboard and handhold the HQ bureaus into the new process and workflow
- Offboard clients desiring to move-out of the services and ensure activities are handled appropriately during and post transition.
- Ensure Global Payroll expenditures are accurately reflected in the General Ledger reconciliation.
- Guide the Agencies and Offices in setting up the Labor schedules/person costing pertaining to posting of the payroll expenditures of partner and non-partner agencies accordingly.
- Provide advice on bank-to-book issues pertaining to source bank setup.
- Conduct Workshops and training to the clients on the HR/Payroll Workflows and processes
- Train and engage with the new agencies and clients until the system and processes are stabilized
- Organize and Conduct training for the CO and HQ staff on HR/payroll.
- Synthesis of lessons learnt and best practices in HR/payroll.
- Sound contributions to knowledge networks and communities of practice.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization
N/A
Secondary Education is required.
- A university degree (bachelor´s degree) in Business or Public Administration, or an equivalent field will be given due consideration, but it is not a requirement.
- Specialized certification in Human Resources or Finance Resources Management is an asset.
- Minimum of 7 years (with secondary education) or 4 years (with bachelor’s degree) of progressively responsible HR/finance experience at the national or international level is required.
- Experience using MS-Office and spreadsheet and database packages, and experience in handling payroll systems is required.
- Experience with UN/UNDP human resources policies, rules, and regulations, and experience in their application, is required.
- Experience using Oracle Cloud/Quantum payroll is desired.
- Experience and good knowledge of Quantum HCM modules is desired.
- Experience in the Payroll ERP rollouts and enhancements is desired.
- Fluency in English is required
- Working knowledge of another UN language is desirable.
As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.
UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.
UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.
UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.
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