In line with the commitment to safeguard capacity and support personnel already in the Organization, a majority of UNDP UNCDF/UNV vacancies are advertised using a tiered application process whereby:
Please make note of the Tier(s) indicated in the vacancy title, if any, and ensure that you satisfy the eligibility to apply.
UNDP, as an integral part of its mission to fight poverty and improve the lives of people around the world, is committed to being open, transparent, and accountable. As part of this commitment, UNDP adopted International Public Sector Accounting Standards (IPSAS) and established a Global Shared Service Center (GSSC) to provide IPSAS transactional recording (in the areas of revenue, expenses and fixed assets), advisory and support services to UNDP Offices worldwide, and to provide training to UNDP Offices where needed. Human Resources services within the GSSC was set up earlier in 2003 in Copenhagen and it provides customized service packages to more than 40,000 UN personnel from agencies, funds and programmes across the UN System. GSSC/HR in Copenhagen has established a legacy as a major Human Resources administration center within the United Nations and is recognized as a center of excellence. The Global Shared Service Center (GSSC) is part of the Bureau for Management Services (BMS).
In the area of Human Resources, the GSSC supports both staff, personnel and management in UNDP offices and units, with the full cycle of HR services ranging from recruitment, talent management, learning and development, HR policy and advisory services, benefits and entitlements management, payroll and banking transactions.
Under the guidance and direct supervision of the Payroll Analyst, the Payroll Associate provides payroll services for the Global Payroll Services team ensuring high quality, accuracy and consistency of work. The Payroll Associate promotes a client-oriented approach consistent with UNDP rules and regulations.
The Payroll Associate (PA) works in close collaboration with the , with the Payroll Finance Unit and International Professional Management Units within GSSC , as well as with the Human Resources (HR) Administrators within Local BES and PSA Administration teams and the Global Payroll Administrators with the Local Payroll team in GSSC and the Local Focal Points and Finance Focal points in the country offices, HR Administrators and Global Payroll Administrators from the HQ offices to exchange information and ensure consistent service delivery.
The Payroll Associate provides payroll services contributing to the overall efficiency in UNDP HR management and success in implementation of operational strategies.
UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.
- Validate and sign off payroll transactions in the capacity of Disbursement Officer.
- Advise internal and external clients on Benefits and Entitlements, Staff Regulations and Rules and HR guidelines, especially on the PSA policies.
- Liaise with the payroll focal points and the GSSC HR focal points on any issues related to the entitlements calculated in the payroll results.
- Liaise with OHR policy unit for any policy related clarifications of entitlements and the implementation of the same within Payroll.
- Act as a focal point for all the queries and clarifications as a payroll disbursement officer from all the Regional Payroll Associate(s) (RPAs) and Local Payroll Team (LPT) colleagues.
- Ensure timely administration of payroll, banking and disbursement services to personnel whose payroll is administered in Quantum.
- Provide oversight support on payroll transactions and compensation components such as one-time or recurring earnings and deductions, manual entry of allowances and benefits where necessary.
- Respond to queries and assist in solving issues related to Global Payroll and HR data from HR, Global Payroll administrators within GSSC and in the HQ.
- Provide oversight support and assistance on payroll payments to employees.
- Provide necessary support to the newly onboarded clients
General Ledger reconciliation.
- Provide advice on bank-to-book issues pertaining to source bank setup.
- Sound contributions to knowledge networks and communities of practice.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization
N/A
Secondary Education is required.
- A university degree (bachelor´s degree) in Human Resources, Business Administration, Public Administration, or an equivalent field will be given due consideration, but it is not a requirement.
- Specialized certification in Human Resources or Finance Resources Management is an asset.
- Minimum of 6 years (with secondary education) or 3 years (with bachelor’s degree) of progressively responsible HR/finance experience at the national or international level is required.
- Experience in the use of computers and office software packages (MS Word, Excel, etc.) and web-based management systems such as ERP is required.
- Experience using Oracle Cloud/Quantum Payroll is desired.
- Demonstrated experience using Quantum HCM modules is desired.
- Experience with UN/UNDP human resources policies and rules and regulations is desired.
- Fluency in English is required
- Working knowledge of another UN language is desirable.
As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.
UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.
UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.
UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.
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