In line with the commitment to safeguard capacity and support personnel already in the Organization, a majority of UNDP UNCDF/UNV vacancies are advertised using a tiered application process whereby:
Please make note of the Tier(s) indicated in the vacancy title, if any, and ensure that you satisfy the eligibility to apply.
I. Background and Organizational Context
Under the guidance and direct supervision of the Operations Manager, the Procurement Associate provides leadership in the execution of procurement services in the Country Office (CO) ensuring their effectiveness, transparency and integrity.
The Procurement Associate support staff of the Procurement Unit. S/he works in close collaboration with the operations, programme and project teams in the CO, as well as with relevant UNDP Headquarters units, for resolving complex procurement-related issues and information delivery.
UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.
II. Position Purpose
Under the guidance and direct supervision of the DRR, Operations Manager, or Procurement Specialist, the Procurement Associate provides leadership in execution of procurement services in CO ensuring their effectiveness, transparency, and integrity. The Procurement Associate supervises and leads the support staff of the CO Procurement Unit. S/he promotes a client-focused, quality, and results-oriented approach in the Unit.
The Procurement Associate works in close collaboration with Operations, Programme and project teams in the Country Office, Region and UNDP HQ as well as with vendors and Government officials to deliver information, provide advisory support, and resolve complex procurement-related issues.
UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.
Achieve Results | LEVEL 2: Scales up solutions and simplify processes, balances speed and accuracy in doing work
Think Innovatively | LEVEL 2: Offers new ideas/open to new approaches, demonstrates systemic/integrated thinking
Learn Continuously | LEVEL 2: Goes outside comfort zone, learns from others and supports their learning
Adapt with Agility | LEVEL 2: Adapts processes/approaches to new situations, involves others in change process
Act with Determination | LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously
Engage and Partner | LEVEL 2: Is facilitator/integrator, brings people together, builds/maintains coalitions/partnerships
Enable Diversity and Inclusion | LEVEL 2: Facilitates conversations to bridge differences, considers in decision making
Thematic Area | Name | Definition
Business Management | Customer
Satisfaction/Client
Management | Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfill and understand the real customers' needs.
Provide inputs to the development of customer service strategy
Look for ways to add value beyond clients’ immediate requests
Ability to anticipate client’s upcoming needs and concerns
Business Management | Risk Management | Ability to identify and organize action around mitigating and proactively managing risks
Business Management | Communication | Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.
Ability to manage communications internally and externally, through media, social media and other appropriate channels
Procurement | Sourcing | Ability to find, evaluate and engage suppliers of goods and services
Procurement | Financial Analysis | Knowledge of evaluating businesses, projects, budgets, and other finance related transactions to determine their performance and suitability
Procurement | Procurement Management | The ability to acquire goods, services or works from an outside external source.
Procurement | Stakeholder Management | Ability to work with incomplete information and balance competing interests to create value for all stakeholders
IV. Keywords
Planning and Organization
Team work
Results and quality oriented
Public Sector Procurement and Sourcing
Purchase order and contract monitoring
Best value for money
As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.
UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.
UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.
For all new UNDP fixed term appointments (FTA), including for staff members being transferred or seconded to UNDP under the Inter-Organization Agreement concerning Transfer, Secondment or Loan of Staff, on an appointment of more than one year, continuation of the appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.
UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
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