In line with the commitment to safeguard capacity and support personnel already in the Organization, a majority of UNDP UNCDF/UNV vacancies are advertised using a tiered application process whereby:
Please make note of the Tier(s) indicated in the vacancy title, if any, and ensure that you satisfy the eligibility to apply.
UNDP provides integrated programmatic, policy and financing solutions to realise the Sustainable Development Goals (SDGs). In this context, UNDP has created a Global Policy Network (GPN), a network of field-based and global technical expertise across a wide range of knowledge domains and in support of the signature solutions and organizational capabilities envisioned in the Strategic Plan. The Bureau for Policy and Programme Support (BPPS) and the Crisis Bureau (CB) are the two anchor Bureaux of the GPN.
The Crisis Readiness, Response, and Recovery Team ensures organisational readiness, mobilises timely and effective response to crises and enables early recovery based on a whole-of-CB and whole-of-GPN approach that builds on best-in-class procedures, systems, and expertise. To this end, the Team develops and maintains standards, protocols, and systems. On readiness, the Team focuses on continuous improvement and innovation in crisis impact assessments, country office capacities, management of expertise through rosters, and forging of operational partnerships. On response, the team provides immediate support to COs in crisis situations including coordination and delivery of financial, technical, and operational support. The team emphasizes gender considerations in all aspects of its work.
A Project Management Unit (PMU) within the overall C3RT structure is established to ensure coordination, sound financial and operational management, high-quality monitoring, timely and credible results reporting, and consistent engagement with donors. Documentation, information flow, and communication of results at the human level are also a priority.
The Programme Management Support Analyst as part of the PMU working closely with the C3RT operations team will ensure sound programme support, particularly financial management for large-scale budgets and multiple funding streams, compressed timelines, and high fiduciary risk, including overseeing and monitoring CO financial planning and transactions.
Provides programme/project management support to the Unit, such as:
- Ensures the compliance of arrangements for project approval, implementation, general operations, and closure of projects with UNDP policies and regulations;
Generates reports and information on routine implementation of projects and programme/project status; reviews, verifies and reconciles financial data and reports to ensure accuracy and conformity with UNDP financial and administrative rules and regulations; and
Identifies and escalates project-related issues, proposing and contributing to the development of solutions.
Facilitates Individual Contracts (IC) processes through both GPN Roster and CPU cases;
Supports other procurement processes (direct contracting, credit card or micro purchasing processing when needed): document development, supplier profile registration, and communication with suppliers on admin issues, etc.;
Performs market research and finds the best option for the procurement of goods and services; Advises on best solutions for these procurement processes;
- Facilitates Travel Requests for missions, including timely follow-up action on medical/security clearance, claims, and signatures as appropriate, and ensuring preparation of the necessary documents in Quantum;
Monitors all travel-related payments for the Unit, liaising appropriately with the relevant staff members, as required;
Provides administrative and logistical support for donor meetings, country and/or region specific meetings, workshops, trainings, conferences, retreats and any other special events;
Supports the HR recruitment and separation processes;
Backstops procurement processes, including preparation of CAP and ACP submissions;
Backstops unit members on programme management during absences and mission travels.
- Prepares information for project audits and follow-up and/or provides support to the implementation of audit recommendations;
Collects and disseminates information related to the thematic area, including inputs for donor reports and provides information when requested from various sources;
- Follows the established filing and archiving standards and procedures for the Bureau, organizes, updates and maintains all project/programme-related documents; and
Prepares reports synthesizing lessons learnt and good practices;
Contributes to and administers events pertaining to UNDP knowledge networks; and
Supports the development of training, learning materials and activities by developing substantive components.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organisation
The Programme Management Support Analyst will report to the PMU Lead and the C3RT Operations Manager in a matrixed reporting arrangement.
Core Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Procurement
- Procurement Management : The ability to acquire goods, services or works from an outside external source
Finance
- Budget management: Ability to support budgetary aspects of work planning process, drawing and management of team budgets.
Administration & Operations
- Documents and records management: Overall document (hard or electronic) management; registry and retention policy including storing and archiving
Business Direction & Strategy
- Strategic Thinking: Develop effective strategies and prioritised plans in line with UNDP’s mission and objectives, based on the systemic analysis of challenges, opportunities and potential risks; link the general vision to reality on the ground to create tangible targeted solutions; learn from a variety of sources to anticipate and effectively respond to both current and future trends; demonstrate foresight.
Business Management
- Operations Management: Ability to effectively plan, organise and oversee different parts of corporate operations, simultaneously and in an integrated way, in order to convert the organisation’s assets into the best results in the most efficient way. Knowledge of relevant concepts and mechanisms
Business Direction and Strategy
- System Thinking: Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system
Min. Academic Education
- Advanced university degree (master's degree or equivalent) in Business Administration, International Relations, Economics, Political or Social Sciences, or related field is required. Or
- A first-level university degree (bachelor’s degree) in the areas mentioned above in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.
Min. years of relevant Work experience
Minimum of 2 years (with master’s degree) or 4 years (With bachelor’s degree) of professional experience in programme, operations, or administrative management at the national and/or international level;
Required skills and competencies
- Experience in managing finance, HR and administrative operations is required.
- Experience in programme/project management, monitoring and reporting is required.
Desired additional skills and competencies
- Experience in crisis response and work experience in a crisis context would be desirable.
- Experience in strategic planning, results-based management, reporting, and project cycle planning is desired.
- Experience using ERP systems, including Quantum, is also desired.
Required Language(s)
Fluency in English, is required;
- Working knowledge of other UN official languages is an asset.
As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.
UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.
UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.
UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.