Project Assistant

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Please make note of the Tier(s) indicated in the vacancy title, if any, and ensure that you satisfy the eligibility to apply.

Through this renewed umbrella cooperation between the Ministry of Foreign Affairs (MoFA) and the United Nations Development Programme (UNDP), the strategic objectives of the Ministry are framed within a flexible framework that allows for modification and expansion in line with its evolving institutional priorities. The Project Document, signed on 1 September 2025, continues to build on the successful collaboration established under the previous phase, maintaining adaptability in defining activities, tasks, and projects to be identified annually in support of MoFA’s deputyships. These workstreams will be aligned with MoFA’s priorities and jointly reviewed by UNDP project management and the respective deputyships prior to submission to the Minister of Foreign Affairs for endorsement.

This cooperation seeks to strengthen strategic planning and foresight capacities across the Ministry, enhance governance, financial management, and operational efficiency, and advance institutional capacity for talent development, leadership, and performance management. At the same time, it enables UNDP to deliver high-quality programme and project services that respond to MoFA’s needs and contribute to the achievement of Vision 2030 objectives. This approach ensures national ownership and alignment by engaging MoFA throughout all stages of project design, planning, and implementation.

The Project Assistant will be working on MoFA-UNDP project and will support programme activities, liaise with government partners and other stakeholders and support the monitoring and evaluation of programme results.

• Provide administrative and technical support to the Head of the Partnership Office in managing daily operations and following up on joint projects implemented with the United Nations Development Programme (UNDP).
• Follow up on projects implemented under the signed Project Document, ensuring progress of procedures in coordination with the Head of the Office, UNDP, and Project Managers.
• Manage official correspondence and coordinate with relevant departments and entities inside and outside the Ministry to ensure smooth workflow and effective exchange of project-related information.
• Support coordination with government counterparts, UNDP, and other stakeholders involved in project implementation.
• Support and follow up on matters related to the Steering Committee, including correspondence, documentation, meeting records, and follow-up on decisions, in coordination with the Head of the Office and UNDP.
• Assist in the preparation and development of the Partnership Office governance framework and the Steering Committee Rules of Procedure by collecting information, organizing inputs, and drafting related materials.
• Maintain, organize, and update project files and documents manually to ensure accuracy, completeness, and ease of access.
• Support the preparation of periodic project reports, including RDPs, APRs, and CDRs, by collecting required information and coordinating inputs with Project Managers.
• Support the review of project-related documents, including new projects or requested amendments, to ensure compliance with approved guidelines, procedures, and directives.
• Assist in contracting and procurement procedures carried out through UNDP, including receiving recruitment or procurement requests, guiding Project Managers on required templates, reviewing submissions, and coordinating onward submission to UNDP following approval
• Make sound contributions to knowledge networks and communities of practice.
• The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

The Project Assistant will report to the UNDP Programme Analyst and Head of UNDP strategic partnership office on contractual, performance management, and administrative matters.

Core

Achieve Results: | LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively: | LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously: | LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility: | LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination: | LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner: | LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion: | LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Thematic Area | Name | Definition

Business Direction and Strategy | Strategic Thinking | Develop effective strategies and prioritized plans in line with UNDP’s mission and objectives, based on the systemic analysis of challenges, opportunities and potential risks; link the general vision to reality on the ground to create tangible targeted solutions; learn from a variety of sources to anticipate and effectively respond to both current and future trends; demonstrate foresight.

Business Direction and Strategy | Effective Decision making | Take decisions in a timely and efficient manner in line with one's authority, area of expertise and resources and take into consideration potential wider implications.

Business Direction and Strategy | Negotiation and Influence | Reach a common understanding/agreement, persuade others, resolve points of difference through a dialogue, negotiate mutually acceptable solutions and create ‘win-win’ situations

BusinessManagement | Project Management | Ability to plan, organize, prioritize, and control resources, procedures, and protocols to achieve specific goals

Partnership Management | Relationship Management | Ability to engage with a wide range of public and private partners, build, sustain and/or strengthen working relations, trust, and mutual understanding.

Min. years of relevant work experience | Minimum of four (4) years (with secondary education) or one (1) year (with bachelor’s degree) of experience in project support.

Required Language(s) | Fluency in Arabic and English is required.

Professional Certificates | N/A

As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.

UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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