Introduction
Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.
IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.
Organizational Context and Scope
Under the direct supervision of IOM’s Bulgaria Head of Office and in coordination with Programme officers, the successful candidate will be accountable and responsible for providing technical inputs and guidance to assist in the development of concept notes, project proposals, strategies and contingency plans that respond to new and emerging operational challenges for IOM Bulgaria, as well as support the Mission’s capacity building, project development and donor reporting.
1. Plans, organizes, coordinates and implements IOM Bulgaria capacity building programme including trainings for representatives of national institutions and NGOs on various topics, including protection and human rights, gender-based violence, working with children, working with vulnerable groups, intercultural competence, psychosocial support, site management support, and others.
2. Plans, coordinates and organizes the agenda with relevant stakeholders, including speakers, lecturers and taking into account participants’ needs, and manages the logistics of capacity building events organized by IOM Bulgaria including trainings, workshops, meetings, field visits, and others.
3. Prepares ppt presentations, working materials, analyses and other documents to be used in working meetings, trainings and other capacity building events.
4. Facilitates the cooperation and organizes working meetings with public authorities, academia, NGOs, migrant’s communities, and other stakeholders in the field of migration management in Bulgaria.
5. Prepares regular reports on the implementation of IOM capacity building activities and development of partnerships with key actors in Bulgaria.
6. Proposes activities and prepares recommendations on developing further IOM Bulgaria capacity building portfolio.
7. Provide technical inputs for the development of concept notes, strategies and contingency plans that respond to new and emerging operational challenges for the country, through a consultative process with senior and programme staff.
8. Support the organization’s project development actions by maintaining regular contact with donor relations counterparts and by providing technical inputs and drafted sections of project funding submissions/proposals and appeals.
- 9. Consolidate and analyse data on programme implementation and indicators to facilitate the preparation of interim and final donor reports as well as periodic and activity-specific reports, as may be required.
10. Prepares talking points, presentations for media and public events, situation reports on emergency cases and for communication with external parties on these issues.
11. Participates in trainings, seminars and meetings, and liaises with partner organizations, as required.
12. Undertake any other duties as assigned.
Education
Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or a related field from an accredited academic institution with five years of relevant professional experience; or,
High School diploma with seven years of relevant professional experience.
Experience
Experience in coordinating with various programme units and ability to establish and maintain working relations with government counterparts, UN agencies;
Previous experience working in an international organization and knowledge of the UN is a distinct advantage;
Knowledge of migration issues will be a distinct advantage;
- Previous experience with and knowledge of programmes funding mechanisms is an asset;
- Experience in programme development, project monitoring and evaluation required;
Excellent project development and report writing skills;
Previous experience in development and implementation of training and capacity building programmes;
- Computer skills and knowledge of relational databases, Microsoft applications, spreadsheets, word processing etc..
Skills
In-depth knowledge of team collaboration principles and the ability to foster a culture of shared accountability, trust, and collective achievement.
Strong understanding of diversity, equity, and inclusion principles, with proven ability to work effectively in multicultural and multidisciplinary environments.
Advanced analytical and problem-solving skills, with the ability to anticipate challenges, identify practical solutions, and manage competing priorities effectively.
Strong planning, organizational, and project management skills, including the ability to monitor progress, manage resources, and ensure timely delivery of results.
- Knowledge of knowledge management methodologies and best practices, including experience in capturing, documenting, and disseminating institutional knowledge.
- Proven ability to develop and maintain professional networks and partnerships to facilitate the exchange of information, expertise, and good practices.
Excellent written and verbal communication skills, including the ability to present information clearly, facilitate dialogue, and communicate effectively with diverse stakeholders.
- Strong accountability and results-management skills, with the ability to take ownership of responsibilities, monitor performance, and ensure delivery against organizational objectives.
- Ability to promote a learning and innovation-oriented work environment, encouraging continuous improvement, knowledge-sharing, and professional development.
Languages
All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).
For this position, fluency in Bulgarian is required (oral and written).
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Required Competencies
Notes
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
No late applications will be accepted. Only shortlisted candidates will be contacted.