1. Assist in developing, implementation and monitoring of grants programs, preparing and maintaining related records, reports, and documentation
•Providing initial review of grant applications for completeness and compliance, assist with tracking grant applications and managing timelines and deliverables.
•Processing and sending final grant agreements, amendments, and routine correspondence, keep Project team abreast of progress of agreements/amendments/correspondence.
•Supporting monitoring grantee performance to ensure achievement of project performance targets and proper use of funds by reviewing grantee programmatic and financial reports, performing site and events visits to grantees.
2. Facilitate liaison and cooperation between the Project, donors and key partner stakeholders
•Assisting in the development and maintenance of knowledge and familiarity with current and potential partners, support to establishing and maintaining strategic contacts with relevant partners, follow-up proactively on plans and agreed actions;
•Supporting organization and coordination of capacity development activities, meetings, training sessions, conferences and other project events in online and offline format through liaison with project partners, maintaining events’ calendar, providing input to compilation and preparation of agendas and briefings, background and presentation materials, engaging and registering participants, documenting the results.
•Participate in trainings on internal procedures for the project staff.
•Provide support in the dissemination and sharing of relevant data and lessons learned within the ABR and the Country Office. Keep pulse on emerging best practices nationally, regionally, and internationally that relate to the work of the assigned project.
•Make sound contributions to knowledge networks and communities of practice. Support compiling and systematizing project knowledge, products and tools as well as their wide distribution to partners.
4. Support the mainstreaming of gender equality and women’s empowerment considerations in the field of expertise; promote a safe and enabling environment free of discrimination and abusive behaviour corporate standards.
•Assist with ensuring the project contributes to the promotion of gender equality by reaching, involving, and benefiting both women and men.
•Use the principles of gender-responsive communications in line with the UNDP corporate standards.
•Be aware of relevant gender issues and concerns in the field of expertise.
•Support the promotion of team culture of gender equality and zero tolerance to any sexual misconduct in the team through leadership and personal example.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Under the overall guidance of Local Governance and Public Financing Specialist and Head of Area Based Recovery and the direct supervision of the Small Grants Officer, the Grants Associate will be responsible for assisting and supporting the management and oversight of the grant-making process, its operations and efficient delivery of the results.
Core
Achieve Results: | LEVEL 1: Scale up solutions and simplifies processes, balances speed and accuracy in doing work
Think Innovatively: | LEVEL 1: Proactively mitigate potential risks, develop new ideas to solve complex problems
Learn Continuously: | LEVEL 1: Create andact on opportunities to expand horizons, diversify experiences
Adapt withAgility: | LEVEL 1: Adapt processes/approaches to new situations, involve others in change process
Act withDetermination: | LEVEL 1: Think beyondimmediate task/barriers and take action to achieve greater results
Engage and Partner: | LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion: | LEVEL 1: Create ethicalculture, identify/address barriers to inclusion
Thematic Area | Name | Definition
Business Direction & Strategy | Entrepreneurial Thinking | Ability to create clarity around UNDP value proposition to beneficiaries and partners and to develop service offers responding to client needs based on UNDP’sorganizational priorities and mandate
Business Direction & Strategy | Negotiation and Influence | Ability to reachan understanding, persuade others, resolve points of difference, gain advantage in the outcome of dialogue, negotiates mutually acceptable solutions through compromise and creates ‘win-win’ situations
Business Development | Knowledge Facilitation | Ability to animate individuals and communities of contributors to participate and share, particularly externally
Business Development | UNDP
Representation | Ability to represent UNDP and productively share UNDPknowledge and activities; advocate for UNDP, its values, mission and work with various constituencies
Business Management | Partnerships Management | Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies
Business Management | Communication | Ability to communicate in a clear, concise and unambiguous manner boththrough written and verbal communication; to tailor messages and choose communication methods depending on the audience
Ability to manage communications internally and externally, through media, socialmedia and other appropriate channels
External Relations & Advocacy | Partnership management | Knowledge and ability to forge multi- stakeholder partnerships, and remove any obstacles to resource mobilization and multi-stakeholder funding platforms
Minimum education requirements | Secondary Education is required, or
A university degree (Bachelor’s degree) in Development Studies, Business Administration, Public Administration, Economics, Law, Social Sciences, Communication or other relevant areas will be given due consideration, but it is not a requirement.
Min. years of relevant work experience | Minimum of 6 years (with Secondary Education) or 3 years (with Bachelor’s degree) of relevant experience in administration, finance, programme/project support or other relevant fields.
Experience, Knowledge, and Skills | Experience in theuse of computers, office software packages (MS Word, Excel, etc.)
Desirable Criteria | Experience in engaging with local stakeholders.
Experience in grant management, especially in the areas of community security, localdevelopment, social cohesion, civic engagement, and/or support to civil society.
Previous experience with UNDP or other UN agencies, a governmental, other multilateral or civil society organization.
Proven knowledge and experience working with UNDP enterprise resource planning software for finance and administration (Quantum)
Required Language(s) | Fluency in English and Ukrainian is required.
Professional
Certificates | n/a
As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.
UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.
UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.
UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.